Se.No. |
Service Provided |
Requirements to be fulfilled by the customer |
Time spent for providing the service |
1 |
Issue of revenue certificates |
1.Submission of documents required for the verification of revenue together with the required recommendations. |
20 Minutes |
2.payment of service charges |
2 |
issue of an Indentity Card on one day service |
1.Original certificate of birth and certified photocopy |
2. if the emploment is required to be entered in the identity a certificate of service is required. |
05 Minutes |
3.03 colour photos in the size of .35 mm width and .45 mm height of ICAO standard should be affixed on the application. |
4. Police report in respect of a lsot identity |
5. Cash receipt to the effect that payments have been made to the Grama Niladhari |
6. In case a amended identity used identity card |
3 |
Obtaining a duplicate of a lost identity card |
1.Application issued by the Department of Registration of Persons |
04 days |
2. Birth Certificate and a certified Photocopy of the Birth Certificate |
3.03 colour photos in the size of .35 mm width and .45 mm height of ICAO standard should be affixed on the application. |
4. Cash receipt paid to the Grama Niladhari (Rs. 500.00) |
5. An enevelop on which a stamp to the value of Rs. 45/- pasted. |
6. Original copy of the complaint lodged at the Police station to effect that the Identity was lost. |
7. Documents for verifying that the number indicated mentioned in the lost identity has bee nused. |
(These aplications should be obtained by the Grama Niladhari and should be handed over to the Divisional Secretariat through the Grama Niladhari) |
4 |
Obtaining an amendment identity |
1. Application of the Department of Registration of Persons |
04 days |
2. Birth Certificate and Photocopy |
3. Identity presently used |
3.03 colour photos in the size of .35 mm width and .45 mm height of ICAO standard should be affixed on the application. |
5. Cash receipt to the effect that payments have been made to the Grama Niladhari (Rs. 250.00) |
6. Stamps to the value of Rs. 15/- |
7. An enevelop with a stamp affixed to the value of Rs. 45/- |
(These applications should be obtained through the Grama Niladhari and should be forwarded to the Divisional Secretariat through the Grama Niladhari) |
5 |
Obtaining an Identity card for the first time |
1. Application of the Department of Registration of Persons |
04 days |
2. Birth Certificate and Photocopy |
3.03 colour photos in the size of .35 mm width and .45 mm height of ICAO standard should be affixed on the application. |
4.Cash receipt to the effect that payments have been made to the Grama Niladhari (Rs.100/-) |
5. A stamp to the value of Rs. 3/- |
6. Stamp affixed envelop to the value Rs. 45/- |
7. If elder than the age of 16 a fine receipt of 250/- |
(These applications should be obtained through the Grama Niladhari and should be forwarded to the Divisional Secretariat through the Grama Niladhari) |
6 |
Registration of Business Names |
1. Relevant application |
04 days |
2.Recommendation of the relevant business |
3.A photo copy of the cash receipt issued by the Pradeshiya Sabha |
4.Certified copy of Deed of land for verification the ownership of the Business Place |
5.Report of the Grama Niladhari |
7 |
Countersigning of Certificates of Residence |
1.national Identity Card (if necessary) |
05 Minutes |
8 |
Issue of license for transport of animals |
1.Letter of Request |
30 Minutes |
2Certificate of Health issued by the Government Veterinary, Cattle Voucher, Certificate or Recommendation of Vehicle |
3.Documents for confirming ownership (in case an animal farm certified copy of the certificate of registration) |
4.Certificate of Grama Niladhari of the the Division where transportation is taken place (countersigned by the Divisional Secretary) |
5.Receipt obtained by paying Rs. 50- per each animal to the Shroff through PIV |
6.Certificate of the Grama Niladhari of the Division where animals are living |
9 |
Issue of certificate of value |
1.Written request of the application |
30 Minutes |
2.Title report obtained within 03 days |
3.Certified photocopy of the deed of land |
4.Location of the land and recommendation certificate on the value of the land issued by the Grama Niladhari |
|
10 |
Issue of railway warrant for retired persons |
1. Perfecting General 274 Format |
10 Minutes |
2.Submission of Pensioner Identy |
3.if children under the age of 25 are travelled the certificate of of Grama Niladhari to the effect tha they are dependants. |
11 |
Providing medical assistance by President's Fund |
1.Obtaining the recommendation of the Grama Niladhari and referel |
03 days |
12 |
Recommendation of fire arms license application for the protection of crops |
1.Recommendation of Grama Niladhari/ Perfected application |
01 day |
2.Original Deed of the land confirming the ownership of the land and photocopy |
3.If land is situated in another land the name of the Grama Niladhari Division and Divisional Secretariat |
4.The purpose is for agricultural activities relevant document |
5.Police Report - to the effect that the person is not a criminal |
13 |
Renewal of Excise Tax License |
1.Certificate issued by the Provincial Commissioner of Revenue to the effect that all the taxes have bee nsettled |
01 hour |
2. Clearance certificate of the Assistant Commissioner of Excise |
3.Recommendation of the Assistant Commissioner if Excise |
4.Excise Lisence issued from time to time |
14 |
Examining Electricity Objections and making a decision. |
1.Appearing for the electricity objection investigation on the prescribed date |
14 days |
15 |
Recommnedation in respect of request for electricity without objections |
1.Deed of land |
15 days |
2.If the land is a joined land letter of consent of the partners |
16 |
Transfering vehicle ownership |
1.Certificate of Registration of the vehicle |
25 Minutes |
2.Payment of the relevant charges |
3.02 Photos (2'x 2' 1/2) certified by the Grama Niladhari |
4.Certified photocopy of Identity |
5.Certified copy of valid Revenue license |
6.If absolute ownership is available the letter of relevant financial institutte provoded for canselation |
17 |
Issue of Vehicle Revenue License |
1.Vehicle Registration certificate |
03 Minutes |
2.Revenue License of the previous year |
3.Emission Report (if necessary) |
4. Certificate of Insurance |
5.Fitness certificate (if necessary) |
18 |
Pament of new pensions - after receiving the letters of (Civil/ Widow/Army/Local Government) |
1.Pensin Identity |
01 Week |
2.Bank Account Number |
3.A letter to the effect that the person is not engaged in a semi government employment |
4.A photocopy of the National Identity Card |
5. A letter for verifying no remarried |
6.Issuing Grama Niladhari Report |
19 |
Issue of permits for felling trees |
1.Submission of application |
05 week |
2.documents for verifying the ownership of the land (Deed/ Plan/Folio) |
3.If the land is a joint land letters of consent by the partners |
4.Letter of request |
20 |
Issue of timber transport license |
1.Letter of request |
01 week |
2.Application |
2.Documents for verifying the ownership of the land (Deed/Plan/Folio) |
3.In case a joint land letters of consent of the partners |
4.in case the owner of the land is dead documents for verifying the ownership of lands (Birth/Marriage/ Death) |
5. License for felling trees (if necessary) |
6. Documents for verifying the ownership of wood |
7.01 copy of timber list |
8.Recommendation of Range Forest Officer |
21 |
Approval of public assistance |
1.Social Service- Public Allowances - Format 01 |
05 days |
2.Letter of request |
22 |
Providing housing asssitance for disabled persons |
1.Medical Reports for verification of disability |
05 days |
2.Deed of land owned by the disabled person |
3.Report of Technical Officer |
4.Letter for obtaining excess/ remaining amounts |
5.Letter of Request |
23 |
Payment of disease assistance |
1.Medical Certificate |
03 days |
2.Letter of Request |
3.Recommendation of Grama Niladhari (if necessary) |
4.N.W.P. Social Service Format V |
5.Recommendation of the Social Service Officer |
24 |
Recruiting contributors for Social Protection Pension Scheme |
1.Perfected application |
03 days |
2.Certificate of Birth (for verifying the age) |
25 |
Payment of casual subsidies |
1. Perfected application |
03 days |
2.Letter of request |
26 |
Payment ofComprehensive Disaster ReliefAssistance |
1.In case of a comprehensive disaster it should be informed to the Grama Niladhari |
03 days |
2.Perfecting the Format |
27 |
issue of adult identities |
1.Application |
01 day |
2.02 Color or Black and White stamp size photoes |
3.A document for verify the age (National Identity/ Birth Certificate/ Passport/ Bank Account Book) |
28 |
Referring adults for admision to adults homes |
1.Application |
01 day |
2. Application |
3. Report of the Social Service Officer (eligibility report) |
29 |
Registration of Adult's Socities |
1. Adults' Socities should have been effective for a period of one year |
|
2.Documents such as Report of the first meeting/ a copy of attendance register/a certified copy of the constitution/ Bank Account particulars/ photocopy of the Bank Account Book should be forwarded. |
30 |
Making payments for development projects |
1.Submission of necessary documents for making payments |
03 days |
31 |
purchasing by open Tenders |
1.Supplying of necessary specifications |
21 days |
2.Supplying goods at the prescribed date |
32 |
Issuing copies of birth certificates |
1.Perfecting the application duly |
05 Minutes |
2.Payment of the prescribed fee (if the Number or Registration Date is known Rs. 100/= per each copy, if the Number or registration date is unknown Rs. 200/- per each copy for inspection for a period not more than two years. ) |
33 |
Issuing copies of Marriage certificates |
|
05 Minutes |
2.Payment of the prescribed fee (if the Number or Registration Date is known Rs. 100/= per each copy, if the Number or registration date is unknown Rs. 200/- per each copy for inspection for a period not more than two years. ) |
34 |
Issuing copies of Death certificates |
1.Duly perfection of the application |
05 Minutes |
2.Payment of the prescribed fee (if the Number or Registration Date is known Rs. 100/= per each copy, if the Number or registration date is unknown Rs. 200/- per each copy for inspection for a period not more than two years. ) |
35 |
Registraton of marriages taken place witnin the Divisional Secretariat without making prior notification |
1. Perfecting the application duly and handing over with the relevant fees |
15 Minutes |
2.Submission of Identity certificates |
3.Rs. 750/- will be levied for a marriage within the office and Rs.100/- will be levied for the issue of a certified copy of marriage notification, Rs. 100/- for the issue of the Regisrtrar's certificate, Rs.50/- for Marriage Statment, stamp duty of Rs.100/- for Marriage Notification |
4.02 witneses should be present at the time of handing over the marriage notifications and registration of marriages and parties should be well dressed. |
36 |
Registration of belated births |
1.Handing over the perfected prescribed application and affidavit (fee - Rs. 50/-) |
15 days |
2.relevant documents for confirming the date of birth and mother and father (marriage certifictes of parens/ birth certificates of mother/ father, Nil results documents, Grama Niladhari Repaort, in case an Estate the report of Estate Supervisor, in case of a hospital births report of the hospital) |
37 |
Registration of belated deaths |
1.Perfecting and handing over the prescribed application (Fee - Rs. 50/-) |
15 days |
2.Affidavits |
3.Submission of Nil results Document to the effect that registration has not been done |
4.Date of Death, Place of Death, written and oral evidences of the deceased person (condolance notifications, Grama Niladhari Report, Statment of the incumbent who carried out religeous activities) |
38 |
Altering names |
1. Perfecting and handing over the prescribed application (Fee is Rs. 50/=) |
15 days |
2.Certificate of Grama Niladhari |
3.Affidavit |
4.Documents are not required for the children up to 7 years/ if the person is between 7-21 three evidences are required / if the person is elder than 21 year three eveidences together with the newspaper advetisement) |
39 |
Other amendments |
1.Handing over the perfected prescribed applications (Fee Rs. 50/) |
15 days |
2.GramaNiladhari Certificate |
3.Affidavit |
4.Written evidences for verifying the recorection of the relevant error |
40 |
Registration of art institutes |
1.Certificate for verification of qualifications |
01 week |
2.If the person is a traditional artist a clear description of his/her tradition should be forwarded with the recommendation of the Divisional SEcretary. |
41 |
Nominating succesors for Granted lands |
1.Request letter of the first owner |
01 day |
2.Copy of folio |
3.Birth Certificate of the success |
4.If the name is different an affidavit is required |
5.In case more than one person Interim plan |
6.03 Perfected Formats 155 Land. Commissioner and a stamp to the value of Rs. 25.00 |
42 |
Nominating succesors for licensed lands |
1.Request letter of the first owner |
01 day |
2.Birth Certificate of successor |
3.If the name isdifferent an affidavit is required |
43 |
Recommendation of long term lease licesne |
1.17 03copies of affidavit complying with the Chapter |
02 months |
2.03 personnel affidavits |
44 |
Issue of annual yeald tax |
1.Furnishing a request letter |
15 days |
2. Payment of prescribed tax |
3. Complying with tax conditions |
45 |
Ordering for survey activities in Granted Lands |
1. Plan of the land |
07 days |
2.Obtaining the consent of the resided owners of the boundaries of lands |
46 |
Recommendation of Granted lands forobtaining loans |
1.Photocopy of the grants sheet |
01 hour |
2.Copy of folio |
3. Birth Certificate of the successor |
4.If the name is different an affidavit |
5.Identity of the Granter/ Marriage certificate |
6.Consent of the spouse |
7.Consent of the children elder than 18 years. |
47 |
Transfer of lands by means of a Notary Deed |
1. letter of requerst |
15 days |
2.Grant Sheet |
3.Copy of folio |
4.Documnets to the effect the the person will not become destitute |
5. Affidavits |